Job detail | TotalEnergies

Candidate Profile

Ideally as a Category Buyer, you will possess the following :

Qualification: Bachelor's Degree preferably within Business or Engineering.+ CIPS qualification

Experience: procurement experience; strategic sourcing an added advantage

Tools: Excellent knowledge of Microsoft and relevant IT tools. Ideally previous experience in ERP Systems, preferably SAP

Competencies and Skills: Key functional competencies include supply chain knowledge, procurement processes, internal stakeholder management, procurement law, monitor & measure performance, procurement applications, strategic sourcing process, industry & category expertise, category profile analysis, supplier negotiation and management, contract management, benefit tracking

Activities

As a Category Buyer, you will be responsible for the following activities :

HSSE:

• To effectively manage and minimise HSE risk within area of responsibility by ensuring:

• Compliance with all HSE Policies, rules, guideline and legal requirements

• Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies

• That HSE competency requirements are identified & enforced within area of responsibility

ADMINISTRATION:

• The role largely plays an administrative role to support Category Managers in the execution of their category deliverables

• To create the purchase orders on SAP and release PR on My eProc as per the requisitions submitted by various departments for TMSA and NBE affiliates

• Releasing of PR’s entails checking that correct purchasing processes were followed, against valid supplier contract and correct rates, valid Due Diligence in place (DD)

• To track daily that all PRs are approved within the set SLA – provide report to Category Manager

• To follow up on all queries by business and resolve all queries and issues relating to purchase orders; pricing; vendors, material numbers; etc

• To assist Category Specialists with loading of contracts and catalogues on AGORA / SAP / My eProc

• To assist to in ensuring TMSA procurement targets are met including affirmative procurement objectives; savings etc

• To assist the Category Manager with all reporting requirements including tracking of purchasing department KPI’s

• Master Data management – upload of new vendors; manage change of vendor information and communicate with the Vendors and internal customers

STRATEGIC SOURCING:

• Provide support to category manager/specialist (market analysis; spend analysis and other internal/external data)

• To support Category Specialists and Category Managers in developing purchasing plans

• Conduct RFQ/EPP etc for all low value requests (below R500K), or as requested by Category Manager from time to time

• To negotiate pricing with suppliers where there is no contract • To negotiate savings for all tactical purchases and ensure savings are loaded on Agora

• To collect data on internal factors such as spend and customer requirement analysis

• To collect data on external factors such as market analysis - industry and market dynamics, and products/services trends including supplier financials and capabilities (products / services, quality levels), cost models; using available and defined sources of information + market reports, internet sources

• To assist in the development of Request for information (RFI) or Supplier One-on-One Questionnaires to collect supplier information

• To prepare fact-based negotiation package which supports Category managers/specialist in the negotiation process

GOVERNANCE:

• To collect and consolidate data on contract compliance and assist category managers in introducing appropriate measures to increase compliance.'

• Monitor and analyse delegated spend purchases and inform Category Manager of non-compliances

• To ensure that business buys off the Global + Local contracts and reports non-adherence

• To adhere to all TMSA Purchasing policies and procedures • To ensure use of correct TGP and TSA contract template and other templates where applicable

• To assist to in ensuring TSA’s affirmative procurement objectives are achieved by obtaining latest B-BBEE certifications from suppliers

STAKEHOLDER MANAGEMENT:

• To assist in any communication with the Vendors and internal customers

• To follow up with Vendors after issuing orders in order to eliminate the discrepancy between goods & services ordered and those supplied

• Assist in the supplier performance management as and when required

Context & Environment

This role is a shared resource between two categories and can stand in for other Buyers as well – so managing priorities is key. You will manage tactical projects with low-medium complexity and accuracy of report. Compliance to Group and Local Procurement Policies/Directives and standards to minimise risk and cost exposure.